HostAureaHostAurea vs Excel
Excel is free. Until the first overbooking.
Spreadsheets are the most used tool in small hotels. Here's what they do well, what they do badly, and when to move to a system.
| HostAurea | Excel | |
|---|---|---|
| Double bookings | Blocked by the one-night-one-room constraint | One wrong formula and the room is sold twice |
| OTA reservations | Automatic import into planning | Reloaded by hand, one by one |
| Cleaning status | Real time between floors and desk | Calls and messages |
| Rates | Seasonal lists applied alone | Looked up by eye row by row |
| Folio and invoices | Extras, tourist tax and automatic invoices | Manual maths, frequent errors |
| Reports | Occupancy, ADR, RevPAR and pickup ready | To build with pivot tables |
| Cost | Tailored quote | Free, plus the hours to keep it alive |
The verdict
Excel works under 5-6 rooms with family management. Beyond that, the time spent keeping it alive and the first overbooking cost more than a system. HostAurea imports your existing data at setup.
Domande frequenti
Can I import my Excel into HostAurea?
Yes: reservations, contacts and rate lists import from Excel and CSV during guided setup.
What if the system goes offline?
Data lives in the cloud with daily backups; the sheet on your PC has none of that if the PC breaks.